Change-order management for owner’s-rep firms
Owner’s-rep firms approve millions on their clients’ behalf. RepInsight keeps the record as it happens — who said what, when, with what attached — so every settlement stands up when the owner asks.
Founding cohorts · One live project · White-glove setup
01Nothing slips
Nothing changes for the contractor — they email the PDF the way they always have. The project’s intake address catches it, extraction reads the line items, GC, and division codes, and the PCO is in the system within hours. Structured, not an attachment. No deadline passes unnoticed.
02Every settlement is defensible
Two threads per change order: Internal, where your team and reviewers work the number, and External, where the contractor sees a single unified position. Versions capture asked-vs-settled on every CO — the negotiation is the version history, and the paper trail wins the argument.
03The owner gets answers instantly
Live contract position, PCCO and GMP rollups, contingency draw. When the owner asks why a change order took six weeks, the answer is a timeline. When they want it in writing, the audit packet exports as a branded PDF.
The phone call every principal dreads
“You approved this $80K change order three months ago. Walk me through how.”
You are not asked to change your process — you are asked to capture it. The answer becomes one link per change order: who said what, when, with what attached. Below is how firms start.
How firms start
One live project. Sixty to ninety days. White-glove: we configure the intake address, ingest the open CO log, and run every change order that moves during the term. It ends with a graduation call — scheduled on day one — and the closing artifact: a portfolio delta report, your firm’s own asked-vs-settled record, CO by CO.
What runs during the term
The guarantee
Every CO you send during the launch is extracted and versioned within one business day, and you get the closing portfolio delta report — or we keep working at no charge until you do.
Fit
An active project currently in construction, with live change activity. A project between phases has nothing to record.
Capacity
Three launches run concurrently. When the slots are full, the waitlist sets the next start date.
Founding cohort
Founding firms seed the benchmark and get benchmark access included when it ships.
Founding firms onboard in small cohorts as launch slots open. When we reach out, bring three settled COs — we will walk your own asked-vs-settled delta on them: what was asked, what you settled at, and what the record would have shown.
“It’s your client’s money and your firm’s liability either way. The launch just means that for sixty days, there’s a record.”